Company leaders never want to think about data disasters. However, technology isn’t infallible. Natural disasters, office accidents, or user error can lead to the destruction of data. Does your business have a strong recovery strategy so that you can pick up where you left off? For example, do you have alternate emergency processes if your point of sale server goes down? Being proactive about backups and software maintenance can help you company prepare for worse case scenarios. Here are four things to keep in mind as you take data protection measures.
If your company stores business critical data on external hard drives, then strongly consider scattering these backups across multiple locations. Don’t’ keep all of your eggs in one basket. If a fire or burglary at one location makes data inaccessible, then you’ll still have copies stored in other locations. Ideally, your business should invest in a combination of cloud and local storage, so that you’re not overly reliant on any single system.
When we think of “user error,” many of us think about employees accidently deleting an important file. However, everyday office behaviors, such as drinking coffee near a server rack, can put your company at high risk for data loss. A trip, bump, or spill next to important hardware can lead to thousands of dollars lost within moments. Data disasters aren’t always accidental – your data is an asset that is susceptible to internal theft too. Create workplace guidelines to prevent internal loss or theft of data.
Backups are useless if the data is riddled with errors. Your IT department should schedule routine data verification to ensure that backups are working properly. If write errors are discovered, it is important to prioritize data redundancy so that your company has reliable copies to fall back on.
Cloud services have become so ubiquitous; your company can accomplish an endless amount of tasks using dedicated cloud solutions. However, it can be difficult to identify the right cloud solutions for your company. Consider working with a broker who can help your company uncover cloud solutions for your data protection strategies.
Businesses must take a multifaceted approach to data protection and recovery. If one system fails, then your employees should be able to fall back on other solutions. Preparing for data disasters now can give your team the confidence and ability to operate no matter what the future throws at you.